Systems
Over MontPac’s many years of client service, we have refined the systems we use to enhance productivity and accuracy.
Controls
Two basic principles of internal control are the separation of duties and the independence of those doing the work. With MontPac, many miles separate from our operations center from a client’s facility and opportunities for collusion are limited.
Disciplines
MontPac’s professional attitudes and training, scheduling and work flows combined with documented processes provide a framework for a disciplined accounting operation.
MontPac’s Distinguishing Characteristics
MontPac is further defined by its:
Power of Process
Rigor of Discipline
Structure of System
Excellence and Grace of our Team
MontPac provides its services in a systematic manner. All processes are designed, engineered and documented to economically and accurately meet client financial management needs. Our disciplines are those associated with first tier organizations of any type and our personnel are well trained, experienced and, of paramount importance, motivated and trained to deliver our services with courtesy, charm and grace. They work directly with clients and achieve professional and positive relationships with them.
MontPac is a company of absolute integrity and professionalism in all regards.
MontPac Operational Elements
Planning and anticipation are required to ensure that MontPac meets client needs for daily transaction processing, general accounting and financial reporting. Management information provided by the finance operation can give a company competitive advantages and simplifies management tasks.
We plan out client deliverables and document those in a monthly calendar that is prepared for twelve months in the future. This guides the MontPac operations to ensure timely deliveries of client reports.
Through disciplined accounting regimens, we produce financial reports, with analytical comments, within five working days after each month end. To do so consistently requires coordination of all elements of the MontPac services and anticipatory processes, disciplines, systems and quality personnel.
Process – Anticipation and Planning
All clients receive comprehensive calendars of events which are delivered one week in advance of each month end. The calendars are maintained on a 12 month advance basis to permit planning for periodic deliverables such as 1099s, tax returns, government reports and the like..
Frequent communication with clients provides opportunities for MontPac to assess future client needs.
Process – Work Flows
MontPac’s workflows are engineered to avoid dependence upon individuals and are consistently employed for all clients.
All workflows are documented and where client interfaces are required, such as scanning, clearly understandable procedures are provided to the client to ensure smooth operations.
MontPac should employ maximum use of the productivity inherent in accounting and archiving systems and other related and work flow activities.
Process – Personnel Training
All MontPac personnel are trained on the use of accounting, word processing and Excel type systems. The training includes the basic skill sets required plus the productivity techniques of such systems to promote productivity and accuracy among MontPac personnel.
Disciplines
All finance organizations must be highly disciplined to meet the multiplicity of their responsibilities to their organizations and to achieve highest performance standards.
MontPac’s disciplines include rules of conduct, meeting commitments, sustained client service standards and standards of professional financial management.
Systems
An emphasis on system is the structural strength of MontPac and its operations.
MontPac naturally requires accounting software to perform its services. MontPac does not, however, require clients to use any specific software product. MontPac is comfortable in all vertical market and broad based ERP systems, including those designed for smaller operations such as QuickBooks.
Supporting the systems are the detailed procedures in ISO 9001 format which enable MontPac to operate the accounting and related systems effectively.
